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Optimizing Your Ad Production Spend: An Integrated Approach

This event is over.

You’ll go behind the scenes for an insider’s look at the latest processes, best practices and cost efficiencies for getting the most value out of your ad productions.  With a focus on integrating broadcast, print, and digital, this seminar will provide the tools and resources for effective and efficient productions.

In addition to learning the flow of content creation across all media channels, we’ll also review the responsibilities for each role in the integrated production process.   

We’ll present the strategies for procuring the best deals within the ad production supply chain, including leveraging creative assets, making the most of production incentives, setting up preferred vendor deals, optimizing your spend, etc.  We will discuss at length what drives the costs of producing content for TV, print/OOH, web videos, websites, mobile, social and banner ads and will teach you how to introduce best practices which will positively affect your production process and budgets.   

Who Is This Course For?

People responsible for producing content for their brands including all levels of brand marketing, advertising managers, procurement or sourcing professionals, and other industry professionals interested in addressing the current challenges in today’s business environment to be most efficient.

Key Takeaways

  • Leave the seminar understanding the basics of budgeting, the workflow and stages of the production process, and the roles and responsibilities of the advertiser during each phase.
  • Gain a deeper understanding of production cost-drivers, including factors that can quickly send a project over-budget and learn innovative techniques to stretch production dollars without compromising creative quality.
  • Learn how to communicate effectively & efficiently throughout the production process addressing time-sensitive decisions and ensuring your needs are met.
  • Learn about industry trends, see case studies on what other advertisers are doing to solve for demands for efficiencies in ad production.
  • Review benchmarking data provided by APR. 

Begins:Wednesday, November 12, 2014 at 8:30am
Ends:Thursday, November 13, 2014 at 5:00pm

Reed Smith
599 Lexington Avenue
22nd Floor
New York, NY 10022

Instructor: Jillian Gibbs

Jillian Gibbs is the Founder and CEO of APR, a global ad production consultancy that lists many of the world’s biggest brands as clients. Using an in-depth, collaborative approach to help advertisers get the most from their advertising production spend, Jillian has helped define new standards within the production industry throughout her 20 year career.

With an emphasis on education, innovation, and transparency, Jillian’s approach to advertising production leads to efficient processes, improved communication among the parties involved in a production, and significant savings for the advertiser.

Jillian is a widely recognized and respected industry leader. She founded APR in 2000 and has led the forward thinking company through considerable growth. APR now has offices in all major U.S. production centers, Canada and Europe.

APR is the official instructor for ANA Ad Production Seminars and Workshops and is frequently called upon to consult on production issues with advertisers, agencies, international industry associations (including ANA, ACA, ISBA and WFA), agency holding companies, and industry executives.


Day 1 8:30-9:00 am – Check in and Continental Breakfast; 9:00 am – 5:00 pm (with a 15 minute morning and afternoon break and a 45 minute lunch break)

Day 2 8:30-9:00 am – Continental Breakfast; 9:00 am – 4:00 pm (same break and lunch schedule as above)

Topics to be presented over the two days include:


Content Summary

2014 Industry Trends

  • What are other advertisers doing and what innovative practices should be considered?
  • What are some new ideas for creating more efficiencies during the entire process?  We will discuss such topics including but not limited to decoupling, preferred partner deals, production audits, production (tax) incentives, and more.

Overview of the Integrated Production Process; Roles & Responsibilities

  • Learn best practices and your roles & responsibilities throughout the production of Broadcast, Web videos, Print/OOH along with Digital production including:
    • Planning & Budgeting:  Your #1 Cost-Saving Tool
    • Bidding / Discovery phase (competitive vs. single bidding; firm bid vs. cost-plus)
    • Awarding the Job
    • Pre-Production / Design Best Practices
    • Casting challenges:  Actors, Celebrities, Real People
    • Production (Shoot / Development)
    • Post-Production / Deployment

Cost Drivers & Strategies for Efficiencies

  • Bring costs under control by understanding a production’s most significant cost drivers including, style of spot or layout, director’s/photographer’s day rates, number of days / hours needed for shoot or digital project, talent, types of music, etc.
  • Learn best practices for re-purposing content across media and how establishing an efficient process can ensure success

Talent:  Managing Your Talent Payments: The Basics

  • Union vs. Non-Union
  • Classifications of talent (OCP, extra, etc)
  • Basics of SAG rules and talent management
  • Understand talent in the “New Media” platforms
  • Managing celebrity talent and allocations
  • Pick up valuable tips for reducing costs.

Selecting a Vendor

  • Learn the agency’s criteria for bringing a director, photographer, or digital company to you
  • What are the questions to ask when viewing directors’ reels, photographers’?
  • How can you make sure you’re selecting the right director for your spot?

Digital SOW Education

  • Learn the key issues in developing a SOW process and understanding how to read a digital estimate

Unique Digital Display Technologies 

  • Learn about creative display formats and production methods that may complement your current media strategy. See examples of desktop and mobile ad technologies designed to increase user interaction and engagement “beyond the banner.”

Tech Talk & Terms

  • Learn common technical terms and references used in digital production and advertising.  Designed to enhance communication with agencies and technical partners.

Finishing Your Spot (Editorial & Special Effects / Animation

  • Learn the best practices and cost drivers for the post-production process.
  • What are the steps in the post-production process?
  • Why do overages proliferate in this area?
  • Delve deeper into the different types of animation (2D, 3D, CGI, etc.)
  • Learn costs associated and why changes in animation can add up quickly.


Note:  Modules subject to change due to participant needs and the latest industry trends.


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